At 4.15p.m. Hugh welcomed everyone to the 2008 AGM.

Adoption without change proposed by Hugh.  There being no objections, this was agreed.

Hugh gave a resume of Club activities over the past 12 months, as follows: 

1: Club Finances

The Club has been very successful in this sphere and, with a successful Lottery Awards For All bid, is in good financial order at present. 

2: Review of Club Activity 2007 to 2008

In terms of activity, the Club has had a low profile over the past year, for a variety of reasons, including the lack of active Coaches, made worse by the BCU changes in Coaching rules.  Hugh described trips as largely “independent”. 

Pool sessions were very successful and he felt the Club had a good foundation on which to build during the coming year.

Kev advised that he has been awaiting copies of some missing Statements and, once received, he will circulate a report to all Club Members for the past year. 

In the meantime he provided the following resume: 

Opening Bank Balance £  4,637.

Income during the year, a combination of:

• Award For All Grant £ 3,553
• Membership and Pool Session Income £ 3,400

less

• Pool Expenses £930
• Kit replacement £ 1,400
• Coaching £ 55

The Closing Balance (31/08/08) was £ 9,175, on which there is only one accrual, namely the Award For Al Grant and our Contribution, which together amounted to £  6,700. 
 

Gregor asked if there were any other annual expenses and Kev advised only the SCA Membership and the fee due to Jeremy for the Website operation. 

Gregor commented that he thought the amount due to Jeremy had been agreed at £200 per annum.  However Jeremy advised that he was happy to waive this, only requiring that the Club fund the Hosting Costs which he estimated to be circa £ 60 or so per annum. 

All agreed that this was very generous; however GM asked that Jeremy look at back Hosting Costs to ensure he was not out of pocket in this regard at least.  Jeremy agreed. 

It was agreed that Annual Club Membership Fees should remain at their current levels, as below.  There was some discussion on the levels of Pool Rates, where it was agreed there should be greater differentiation between Members and Non-Members.  This would encourage people to take out full Membership, whilst recognising that for some, the time spent in the Pool need only be a few weeks and therefore the cost less critical.  Gregor proposed the following Rates should apply with immediate effect:: 

There being no objections, the revised rates were agreed.

JW

Jeremy reported on recent expenditure and the Award For All purchases, where he is currently awaiting delivery of some boats. 

He has completed a “spring clean” of the Kit and every Boat has now got Footrest nuts and airbags.  He has also purchased airbags for the White Pool Boats to minimise the risk of undue strain in emptying these. 

Jeremy plans to rewrite the kit list once all is in store.

• Chairman; Gregor proposed and Kev seconded Hugh. There being no objections Hugh accepted.

• Child Protection Officer; Hugh commented that this role had been taken as a part of the Chairman’s function for the past year and he was prepared to continue this if there were no objections.  There were no objections.

• Vice Chairman; The Committee had asked Nicolette to take on this role, shortly after the 2007 AGM, when it was found that the current Officer was unable to continue in the role (see 2007 minutes).  Bridget proposed Nicolette remain Vice- Chairman, seconded Lee.  There being no objections, Nicolette accepted.

• Secretary; Gregor wished to stand down from the role. He also suggested the role be divided between Membership secretary and all other Secretarial work. 

Bridget proposed and Gregor seconded Julie for Membership secretary.  There being no objections, Julie accepted. 

Maurice nominated and Nicolette seconded Bridget for the role of Secretary.  There being no objections Bridget accepted. 

• Treasurer; Gregor proposed and Bridget seconded Kev.  There being no objections, Kev accepted.

• Bosun; Kev proposed and Lee seconded Jeremy. There being no objections Jeremy accepted the role.

• In addition to the Club Officers, the following were nominated and accepted as Committee Members – additional roles as noted:

Lee Hazely, Maurice Cathcart, Russell Cathcart (Junior Members’ Representative), Neil McDonald, Fiona MacNab and Gregor MacQuarrie. 

There being no objections, this completed the election of Officers and Committee Members.

Following discussion on Notes to the AGM Notice, it was decided no change to the Constitution is required. 

No changes to the Standing Orders were proposed. However Committee to discuss question of minimum age for Juniors at next (non-specific) meeting. 

Julie asked whether the Club could endorse Duke of Edinburgh Award Scheme records.  She is aware of some 6 Students aged about 16 years requiring this facility.  However, it was noted that it is required that anyone endorsing such records can make a statement about improvement achieved, and we cannot commit a member to monitor the progress over the required period.  It was also agreed that DofE Candidates could always come to Pool Sessions to develop their skills, in a similar manner to any other.  Again, it was agreed further discussion on this would be better addressed the next (non-specific) Committee meeting.